Approval Flow
Leave requests move through a simple flow: submitted → reviewed → approved or declined. Here's how it works.
The stages
| Status | What it means |
|---|---|
| Pending | Submitted and waiting for review |
| Approved | Accepted — the leave is confirmed |
| Declined | Not approved — the person is notified |
| Cancelled | The member cancelled it themselves |
Who can approve?
Approvals are handled by people with manager or admin roles in your workspace. The exact permissions depend on your workspace configuration.
How to approve or decline a request
- Go to Leave in the sidebar
- Filter by Pending to see what needs action
- Click on a request to open it
- Click Approve or Decline
- Add an optional note (recommended for declines)
The person is notified of the decision.
Approving from a person's profile
You can also review leave requests from someone's profile:
- Open their profile
- Go to the Leave tab
- Pending requests will be shown with approve/decline options
Can an approved request be cancelled?
Yes — members can cancel an approved request, as long as the dates haven't passed. When they do:
- The leave is removed from the calendar
- Their balance is restored
- You'll receive a notification
Admins can also cancel leave on behalf of a member.
:::warning Common mistake Declining a request without adding a note. The member sees only "declined" — a brief explanation goes a long way and saves a follow-up conversation. :::