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Profiles

A profile is the central record for a workspace member or candidate. It brings together identity, employment, work, leave, files, hiring information, and connected activity.

Profile header and overview​

The header identifies the person and their workspace status. Depending on your access, the Overview tab summarizes contact and employment details, manager information, contracts, leave, recent work, and connected activity.

Profiles can include:

  • Name, nickname, email, phone, profile photo, and location
  • Job and employment type
  • Manager and reporting history
  • Candidate status, application date, applied position, skills, and past positions
  • Contracts, time entries, leave, files, and interviews
  • GitHub and Shortcut activity

Tabs appear only when there is relevant information and you have permission to see it.

Activity​

The Activity tab combines available GitHub and Shortcut signals. The Overview tab may show compact summaries that link into the full activity view.

Activity is contextual information, not a complete account of someone's contribution.

Edit a profile​

  1. Open the person from People.
  2. Use the profile action to open Edit profile.
  3. Update the permitted identity, employment, candidate, skills, or location fields.
  4. Select Save profile.

Your own editing capabilities can differ from the capabilities you have for another person.

Profile photo and nickname​

Upload or remove a photo from the profile controls. A placeholder avatar is used when no photo is present. A nickname can be maintained separately from the legal or full name and may be shown in conversational parts of WORKloom.

Other profile sections​

Use the relevant tab or profile section to manage contracts, leave records, time, files, permissions, interviews, or manager assignments. Each area follows its own permission rules.

Deactivate or reactivate a member​

Deactivation disables workspace access while preserving contracts, time, leave, files, and history. Update the person's contract end date where appropriate before deactivating them. Authorized administrators can reactivate a member later.