Projects
Projects help you organize work into meaningful groups. Think of a project as a label that connects time, effort, and people to a shared purpose — a client engagement, a team initiative, or an ongoing internal effort.
When to use projects
Use a project when you want to:
- Track time against a specific client or piece of work
- See how much effort went into a particular initiative
- Group time entries that belong together for reporting
You don't need a project for everything. Logging time without one is completely fine for general, unattributed work.
Not every task needs a project. Start with the work you need to report on or track carefully — clients, billable work, big internal pushes. Add more structure as you need it.
Creating a project
- Go to Projects in the sidebar
- Click New project
- Fill in the details:
- Name — something clear and recognizable (e.g. "Website Redesign", "Client A – Q3")
- Description — optional, but useful for shared workspaces
- Start and end date — optional, helps with timeline visibility
- Owner — the person responsible for the project
- Click Save
The project is now available to select when logging time entries.
What information matters
| Field | Why it helps |
|---|---|
| Name | Shows up in time entry dropdowns and reports — make it scannable |
| Owner | Clarifies who's responsible; useful in larger teams |
| Start / end date | Helps track whether a project is active, upcoming, or closed |
| Description | Context for teammates who weren't involved in setting it up |
Managing projects
From the Projects list you can:
- Edit a project — update the name, dates, or owner at any time
- Archive a project — keeps the history but removes it from active dropdowns
- View linked time entries — see all time logged against a project
Archived projects won't appear when someone is logging time, but their history is preserved for reporting.
:::warning Common mistake Creating a new project for every small task. This clutters your projects list and makes reporting harder to read. Group related work under one project wherever it makes sense. :::
Linking work to projects
Projects become useful when time entries are attached to them. When someone logs time, they can select a project from a dropdown. That's it — no extra steps.
See Time Entries for how this works in practice.